AI Process Check
Map the current workflow, identify automation opportunities, risks, integrations and a realistic pilot scope.
AI process automation for SMEs
Automate one process. Not the whole company.
Start with one repetitive task, measure where time is lost, validate the technical solution on a small scope and move to production only after the workflow proves useful.
1 processStart with a limited scope
€250AI Process Check
from €990Working pilot
Client-ownedProduction infrastructure
AI Process Check
What exactly is an AI Process Check?
It is a structured analysis of one workflow: inputs, manual steps, tools, frequency, errors, constraints, data sensitivity and the points where automation may create measurable value. Coding is not required to discover that the process should not be automated.
Input → manual steps → systems → bottlenecks → automation
The goal is not to sell “AI transformation”. It is to find one concrete workflow where automation can save time, reduce manual copying or improve consistency.
Method
Process Check → PoC → Pilot → Production
Proof of Concept
Test the critical technical assumption on a small sample before building a complete workflow.
Pilot
Build a limited working flow in an isolated environment and validate it with real or anonymised examples.
Production
Deploy robust auth, permissions, monitoring, integrations and production infrastructure, preferably under client ownership.
Use cases
Good first processes are boring, repetitive and measurable.
Email & PDF → structured data
Extract fields from orders, reports or forms, validate them and send clean data to the next system.
Technical reports → workflow
Turn technician notes, photos or forms into structured records, summaries and follow-up actions.
Documents → internal assistant
Search internal documents and answer grounded questions with controlled access to company information.
Requests → classification & routing
Classify incoming requests, prepare structured drafts and route each case to the right person or system.
Commercial path
Start small, then earn the larger project.
AI Process Check
60–90 min session + process map + automation opportunity + pilot scope and estimate.
Proof of Concept
Small technical validation on a limited sample where the main uncertainty is technological.
Pilot
A limited working workflow in an isolated test environment, with validation of results.
Production
Production deployment, integrations, security, monitoring and handover based on the approved pilot.
Infrastructure
Pilot first. Client-owned production when it matters.
A pilot can run on an isolated Astera environment to avoid weeks of setup before the idea is proven. For production, infrastructure can be deployed under the client’s own cloud/API accounts so ownership, billing and access remain clear.
Pilot: isolated test environment
Production: client cloud / API accounts + documented access + clear billing.
Google CloudFirebaseCloud RunOpenAI APIREST APIOAuth
Related technical services
Related technical services
FAQ
Common questions about the first automation pilot
Is the Process Check just a sales call?
No. It produces a concrete process map, automation hypothesis, constraints, pilot scope and estimate. The conclusion can also be that AI is unnecessary or that the process should not be automated.
Does the pilot require our cloud accounts immediately?
Not always. A limited pilot can run in an isolated test environment. Production infrastructure can then be moved or rebuilt under the client’s accounts.
Can we use real company documents?
Yes when appropriate, but data sensitivity must be reviewed first. Anonymised, synthetic or restricted samples are preferable during early validation.
What happens if the pilot does not create enough value?
Then the project can stop before a larger production investment. That is exactly why the pilot exists.
AI Process Check · €250
Show me one process that wastes time.
Describe what enters the process, what people do manually, which tools are involved and how often it happens. That is enough to decide whether a Process Check is a sensible first step.